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== Session #3 ==
'''Date''': Thursday 23 July 2020.

Based on the brainstorming from [[#Session #1|session 1]] and the exercise from [[#Session #2|session 2]], a few “areas” or “containers” of work emerged that the Design Group may need to think through for the Transition events. Those areas were grouped under three main categories: 

* People: How to be inclusive? Who can participate? How to communicate?
* Process: How do we create a clear process for all participants, while still serving the complexity of the movement?
* Legitimacy: How do we ensure the legitimacy of the process and the decisions made?

Design Group members worked in sub-groups to further discuss each of these areas in their 3rd working sessions. A summary of the conversations around each area is below.

===People===
'''Inclusivity''':
* Underrepresented groups: don’t forget less prominent groups, including: 
** Communities from the Incubator, Media-Wiki, Wikidata and Kiwix.
** External experts, researchers, Creative Commons and GLAMs. 
* Language barrier: organize some of the events in the major languages.
** There we have at least 7 events already - AR, ZH, DE, FR, ES, PT, RU 
* Technical barrier: people should be able to give feedback in other ways according to their connectivity. We have to facilitate 3 levels of engagement:
** Full connection
** Audio only
** Text-only
* Localize and contextualize as many documents as possible.

'''Selection and participation''':
* Create a combined process where:
** Organized groups are asked to select their own representatives.
** Decentralized, online community members are able to self-nominate themselves.
* There will be people who want to remain anonymous, especially individuals
** Not an issue for offline events, but it’s a different concept in online events.
** Should be an important consideration.
* The Friendly Space Policy needs to be applied.
* We could have a quota system 
* The current affiliate model favours the bigger affiliates
** Can do a selection committee and encourage people to apply
** Each region can submit a list of the most active participants.
** Suggestion to organize events the same way we have our regular wikimedia conferences: announce the events everywhere and have a selection committee taking into consideration several aspects such as diversity, gender, etc.
** The selection of people in the event will affect the implementation itself so we have to be careful about the balance of powers so that not only (the powerful) will nominate themselves and end up creating a power gap in the movement
* Other suggestions: 
** Open up as much as possible (for example, with a maximum of 1,000 people) and find a way to delegate the decision-making.
** People can register, then based on that we see who is missing, then advertise to certain communities or invite them.
** We need to have cross-community conversations so people get out of their bubbles
*** This would need simultaneous translations
** Feedback a day later
** Suggestion to also stream, e.g. YouTube (or an open source platform) to maximize the number of participants, especially for the bigger events.
*** Share recording of the calls so people can provide input asynchronously also.
*** Provide subtitles in different languages.

'''Communication''':
* Have videos of individuals who were part of shaping the strategy talk about their experience. People who are also consuming the strategy can talk about their experience.
* Identify ambassadors, especially outside affiliates, to talk to them about the whole process, and help them to communicate with their communities (so that the community feels represented).
** Self-nomination is best, so that those nominated believe in the cause to propagate the cause:
*** (1) self-nomination, PLUS
*** (2) mapping of key folks
** Care should be adhered about the balance of powers so that not only the “powerful” will nominate themselves and end up creating a power gap in the movement.
*** Create a new metric to tackle the power structures, e.g. have a certain number of people from the global south.

===Process===
* Make sure all participants have a basic understanding of the process
** Explain the process
** Explain how the process and decisions in the process affect them.
* Create a survey and ensure it is accessible to the participants.
* Have advance meetings that will explain the process to participants.
* Keep it very simple and easy to use regardless of bandwidth, language or device etc.
* Identify the needs of communities that will participate in this process. This will give the support team advance information that will help shape the process.
* Design activities that will get participants to warm up to each other and have shared objectives for the process.
* Use visual aids to increase understanding
* Design considering people have limited volunteer time
* Idea: fully open online conversation in breakout rooms, where everyone could participate
** Manage the discussions with smaller breakout groups
** Provide language support where needed (see People)
* Bigger events can be for identifying and building concepts of how initiatives can be implemented, then feed in to the bigger event
* Smaller events can be topical and regional - certain initiatives will be more important here

===Legitimacy===
* Legitimacy questions are mostly coming up in the online communities.
* Ensure that there is sufficient level of involvement for the people from the online communities.
** Online space makes it possible to include more people
** Create spaces for people to interact across projects
** Pre-sessions prior to the actual implementation discussions would be helpful in creating involvement, leading to legitimacy
* The principles that help us to reach legitimacy are openness, transparency, and multilingualism
** Translate materials to about 20 languages to make it more accessible
** Report back and engage in online spaces
** Find people to act as (ideally, voluntary) ambassadors for the process - they can be more deeply involved and answer questions that raise in the communities